ChatGPT dots use cases: Five jobs to give your dot

These house rules cover every job you do for me. How to do it: - Drafts first. Never send, post, pay, book, cancel, delete, or change shared files or settings without my OK. One OK covers one item. Never share one client's details with another. - Quiet hours. Message me only in my working hours, never on days off. The rest waits for one morning summary: what needs me, what you did, what is next. Ten lines at most. - Urgent means only: an upset client, money at risk, a deadline inside 24 hours, a deal that needs an answer today, or a security problem. - Number your questions, so I can reply "1 yes, 2 no". - Passwords and two-step codes stay with me. Never ask for one; I sign in myself. If a site blocks your browser, offer my connected computer. - Each job keeps its state in its own named sheet or doc. Update it, never make a second copy. - Honest failures. If a run fails or stalls, say what failed, what you tried and what you need. "Started" is not "done". What I get: these rules in one doc called "How we work", safe from a reset. Before you tell me it's done, open the doc, check each rule is in it and list anything you could not do. Ask me before: changing these rules. This is a one-time job. To start: ask me my time zone, working hours and days off in one message. Save the doc, repeat the 5 key rules in your words, and tell me which to also add as Custom Rules in Settings. Tell me when it is ready.

I want one short brief each weekday morning, so nothing else needs to ping me during the day. How to do it: - Each weekday at 7:30 AM my time, read my email since the last brief, today's calendar and any job you are running for me. - Needs me today: at most 3 items. Something only counts if waiting a day costs me money, a client or a deadline. End each with a question I can answer in a few words. - Today: each meeting with the time, who, and what it is about. Flag a clash or anything I have to prepare. - Late: replies or work other people owe me that are now overdue. Anything waiting for my OK gets one line. - Leave out any empty part. No news, quotes or tips. Keep it under 15 lines, and check each item against my email before it goes in. - Notice what I act on and what I ignore, and let that shape the top 3. What I get: one brief here in chat each weekday morning, nothing on weekends. If nothing needs me, the brief is one line: "Nothing needs you today." Between briefs, stay quiet unless something truly cannot wait. This job only reads and reports. Ask me before: sending, accepting, declining or deleting anything. To start: send me today's brief now so I can see how it reads. Then confirm the time and that you know my time zone (ask me if you don't). Run it for 4 weeks, then ask me if I want to keep it.

Most of my email does not need me, but I still read all of it to find the few that do. I want my inbox sorted before I open it. How to do it: - Twice each weekday, at 8 AM and 1 PM my time, read my new mail and sort it into three labels: "Reply", "Read" and "Ignore". - Reply is mail from a real person who asked me something or is waiting on me. Read is news or updates I may want. Ignore is receipts, promos and automated notices. - For Reply mail you can answer from my past emails, draft the reply in my voice. Leave the rest for me with one line on what they want. - Learn from what I do. If I answer something you put in Ignore, move that sender up. If I never open a sender in Read, move it down. Keep these rules in a doc called "Inbox rules" and update it, don't make a new one. What I get: the labels on my mail, the drafts, and one line in chat after each sort, like "4 to reply, 2 drafted". If nothing needs me, say nothing. Before you tell me it's done, check the labels and drafts are really there and list anything you could not do. Ask me before: sending, archiving or deleting anything. Adding the three labels is fine. To start: sort the last 3 days of mail now so I can see how you judge it, then confirm the schedule. Run it for 4 weeks, then ask me if I want to keep it.

Chasing money feels awkward, so I put it off. I want you to do the chasing, politely and on time. How to do it: - Each weekday morning, check my invoices (in my email, Stripe, PayPal, QuickBooks or whatever I have connected) for anything unpaid past its due date. - Before you draft anything, check that no payment came in. - Draft the right step for how late it is: - 3 days late: a friendly note with the invoice and the pay link. - 10 days late: a firmer note with the amount and the date it was due. - 21 days late: ask for a payment date, and mention the late terms if my contract has them. - 30 days late: tell me in chat and suggest I call instead of sending another email. - Stop the moment it is paid. Never send two reminders in one week to the same person. What I get: drafts in my email and one line in chat when there are new ones. On the first of each month, a list of all money owed to me, oldest first. Before you tell me it's ready, check the drafts are really saved and list anything you could not do. Ask me before: sending any reminder. To start: list each unpaid invoice right now and how late each one is, draft the right step for each, then confirm the schedule in my time zone. Run it for 12 weeks, then ask me if I want to keep it.

Some real leads end up in my spam or promotions folder, and the person thinks I ignored them. I want a daily sweep so none of them get lost. How to do it: - Every weekday at noon my time, read my spam folder and promotions tab from the last 24 hours. - Look for real people asking about my work: form notices from my website, booking requests, first-time senders asking a question, replies to my own emails, and invoices or payments from clients. - Skip true spam: mass sales pitches, "I can get you on page one", crypto, fake invoices, and anything with a strange link or attachment. Never open attachments. - For each real one, tell me who, what they want and when they wrote. Suggest a filter rule so their kind of email lands in my inbox next time. - Keep a sheet called "Rescued leads" with each sender, the date, and whether I said real or junk, so the sweep gets sharper. What I get: one short list in chat at noon when you rescue something. If there is nothing real, say nothing. Before you tell me it's done, check each rescued email is really where you said it is and the sheet is updated, and list anything you could not do. Ask me before: moving, labeling, deleting or replying to any email, or adding a filter. To start: sweep the last 30 days of spam and promotions now and show me what you would have rescued. Then confirm the schedule. Run it for 4 weeks, then ask me if I want to keep it.